Overview:

We are seeking a detail-oriented Construction Accounting Assistant to support our accounting operations. This role is responsible for accounts receivable, accounts payable, certified payroll reporting, and general administrative support within a job-costing environment. The ideal candidate is organized, accurate, and comfortable working with both paper and electronic filing systems.

Key Responsibilities:

• Accounts Payable (A/P): Process vendor and subcontractor invoices; verify accuracy of cost codes and cost classes; ensure timely payments.
• Accounts Receivable (A/R): Prepare and process billings; track and follow up on outstanding receivables.
• Certified Payroll Reporting: Prepare and submit compliant certified payroll reports as required.
• Job Cost Accounting:
  • Enter and track labor, materials, subcontractor invoices, and other job-related costs.
  • Maintain accuracy within our job numbering system.
  • Understand the importance of proper cost coding and job allocation.
• Administrative Support:
  • Filing (paper and electronic)
  • Data entry
  • Answering phone calls
  • Collecting and organizing COIs, W-9s, and other required documentation
• Software Use:
  • Work within Foundation Software for all accounting and job-cost data entry.
  • Utilize spreadsheets as needed for reporting or tracking.

Qualifications:

• Prior experience in construction accounting or job-cost accounting preferred.
• Familiarity with A/P, A/R, and certified payroll processes.
• Experience with Foundation Software is a plus.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Good communication skills and comfort interacting with vendors, subcontractors, and internal team members.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.